 |
| Photo by Campaign Creators on Unsplash |
Writing a analysis
report seems like an arduous task. However, if we know the significant things to
focus on, things become breeze. So, how do we go about it? Here are some tips:
1) Keep in mind your final
presentation. Tell yourself what exactly you want to talk about in your
report. Remember, you will have to present the report to busy stakeholders and ensure you meet their expectation and the deadline. Hence, when you can visualize what your final
presentation should look like, you will be immensely productive. Don’t forget
to review SWOT analysis (strengths, weaknesses, opportunities and threats)
pertaining to the area of discussion.
2) Stakeholders play the pivotal role
here. You must know for whom you are writing this report. Keep in mind the
following things:
a) A thing of utmost importance is identifying the decision makers and convincing them. Well, since they are at the highest level of management, they might not be interested in minute details of the problems. They would be more interested in the recommendations and resolutions. Hence, focus on those.
b) SMEs are immensely important when it
comes to analyzing the issue and making report analysis. Spend time
with them. They are the ones who are detail oriented. Pay undivided attention
to the points they talk about and, always discuss the problems transparently.
3) Know how you are going to deliver
the report, whether it will be in the form of a document or a presentation, or
both. If you are planning to deliver the report in the form
of presentation:
a) Tell your audience what you are going to
say.
b) Tell them all.
c) And finally, reiterate. Tell them what you said.
4) Structuring your report is the most significant sphere when it comes to delivering your report as a document.
a) Write
a perfect introduction. Explain the reason for writing this business analysis
report and ensure you mention what is the final focus on. For example, if you
are looking at funding, justify the reasons as to how it will help in achieving
company’s goals, strengths and mission statements.
b) Your approach should be informative but
not boring. Provide information but understand you do not need to go to the
depth of details, especially if you are presenting this to highly powerful
stakeholders. Mention the tools and explain why they are helpful.
c) Mention the techniques used and their
outcome. You don’t have to go through the process maps in in-depth details, however,
ensure you pick up the important facets of process maps. The idea is to make
people aware that you can spot problems. You don’t have to talk about who gave
the ideas. The reason, there could be conflict between people, and you never
know who has conflict with whom. Hence, talk about why an idea should be implemented
rather than who gave the idea.
d) Summarize: Always use figures.
Figures tell better stories. Leaders usually like reports depicting figures.
Figures display the impact of space, time and money.
5) Summarizing Recommendations:
Finally, summarize your recommendations. Don’t forget to categorize them. You
can try to categorize recommendations for example by buckets like People, Process and System or by Time frames like short-term, mid-term and long-term.
Sources:
https://www.ba-guru.com/business-analyst-report/
https://bizfluent.com/how-7535399-write-business-analysis-report.html
